Reenactor Information
Below are rules and information that are standard for every NCWC battle event! Please also see the specific notes for each event.
Details for Sutlers
See the Board Members page for the monthly NCWC meeting agenda.
Sign Up Here for the Bugle Call!
General Event Info
REENACTOR REGISTRATION: Reenactors must register at the registration tent on sutler row. Membership in the NCWC, WCWA or other recognized reenacting reciprocal organization is required. Please have membership cards with you. Reciprocating organizations will need to sign a waiver to participate and must be current members of their respective organizations. Non-members will be asked to pay a fee and join a unit belonging to the NCWC in order to participate. Any reenactor found to be unregistered will be dismissed from activities by their commanding officer. All reenactors must register to be at the site.
REENACTOR PARKING: You MUST have a Reenactor Parking Pass in your vehicle which you can get at the registration desk. The 2009 Parking Pass is good for the entire season, so please remember to bring it with you! If you enter the public entry gate you will be charged admission. Reenactors must not park in public parking areas.
SAFETY: NCWC safety rules shall apply at all NCWC events! Battle participants must have a current written safety test on file with their company commander. It is expected that each Unit Commander can show proof of safety test completion by all the members of that unit who will be participating at this event. ALL mounted members riding a horse on the battlefield must have passed a NCWC mounted certification test or similar test given by their reciprocating club with the horse they will be on. Weapons will be inspected at first parade by brigade and anytime thereafter by order of the respective company commander.
SET-UP: The park will be open for entry, registration, and setup the day prior to each event. Earlier entry is usually possible - contact the event coordinators. Horse camps may set up a day earlier.
MODERN CAMPING: See individual event notes. Contact the Event Coordinator with questions.
ALCOHOL: Fort Stevens State Park rules PROHIBIT use or possession of alcohol within the park. Violators are subject to criminal prosecution.
FIREWOOD: Firewood will be provided unless otherwise indicated in the individual event notes. Wood is well supplied but units should not take more than needed. Community wood will be placed in designated piles.
CLEANUP AT END OF EVENT: Please leave the firewood that was supplied at the reenactment and stack it in one pile per battalion camp. Commanders/Leaders should inspect their camps to be sure they clean their sites satisfactorily, as poorly cleaned fire pits can result in fines to your unit. Please place trash in the appointed dumpster (NOT just the nearest garbage can).
SUTLERS
All sutlers must register and be confirmed for each event. Please review the Sutler Policy and download the Sutler Registration Form. Contact Sutler Coordinator: Teresa Steinbock; 503-829-3678.
Event-Specific Notes
Cheadle Lake
Download the 2010 poster advertisement for Cheadle Lake and help spread the word!
The regular event is Saturday and Sunday, two battles per day at 11 and 3pm. Event will end, (and cars allowed back into camps) at 4pm on Sunday.
SETUP: You can move in as soon as Thursday morning but you MUST HAVE PERMISSION FROM YOUR BATTALION COMMANDER CONCERNING SET-UP LOCATION! Battalion space will be assigned to the Battalion Commanders and it is up to them to arrange the campsites within their area. In general, unit placement is the same as last year, but please check with your unit commander. The Event Coordinator will not give permission to camp anywhere; it is up to each battalion commander or his designated representative.
There is plenty of reenactor parking, which will be clearly signed. No reenactor parking in the public parking area-- violators will be towed!
If you want to camp Sunday night you can bring your vehicle into camp and stay.
SCHOOL DEMONSTRATION (FRIDAY): We will have a school day on Friday from 9am to 2pm which will end with a skirmish. Last year we had over 1,000 kids come to the school day! Anyone coming in to help on the school day can come in Thursday or early Friday morning to get set and ready for the kids. It will end by 2pm so you can then set up your camp Friday afternoon or evening. Anyone who is available to come by Friday at 1pm and can participate in the skirmish for the kids, please do so. For those of you either doing a demonstration station or helping on the school, the Event Coordinator (Scott Ingalls) must know ASAP in order to work out a rotation plan. If you have not talked to Scott personally about doing a station please e-mail him and tell him what you want to do (scott@ingallsagency.com). If you aren’t doing a station but can help, we could use some greeters from 9 to 10 am to hand out coupons and tell the kids the rules about our stuff.
GENERAL EVENT INFO:
We will attempt to have a dance Saturday evening.
Concessions and sutlers on site all weekend.
HELP NEEDED! We need 3 units to volunteer to empty our garbage cans into the big dumpster each afternoon, Friday, Saturday and Sunday. There are only 7 or 8 trash cans so it won’t take long. Please help police the grounds as the weekend progresses, especially after the school kids leave.
DIRECTIONS: To get to Cheadle Lake Park, go through Lebanon past the Wal-Mart. 1 mile past Wal-Mart you will take a ‘Y’ to the left on a street called Weirich. It runs between some pale yellow buildings that used to be a Weyerhaeuser plant. Just through the plant there is a new road to the left. Turn left into the park. Once near the fence there will be signage.
If you didn’t make Lebanon last year please give it a try. We had nothing but positive comments from everyone at last year’s event. The camps are close, the battlefield is unique, and the public loves us.
The Event Coordinator is Scott Ingalls: 866-904-6165 scott@ingallsagency.com
Iris Festival Parade and Living History Exhibit
Please note the updated portion in the Living History Exhibit
Parade
The parade will begin promptly at 10:30 on Saturday May 22nd, 2010 and is approx 3 1/2 miles in length. It runs the length of Keizer from North to South.
Marchers: The staging area on Lockhaven Ave just north of McNary high school. Judging is at 8:30am and Final staging needs to be complete by 9:30 am. See attached map. We need as many marchers (soldiers, musicians, color guard, civilians) to participate to make a good showing. This is our first time in this parade and they have approx 25,000 spectators. We are also allowed to hand out flyers for our Willamette Mission event just 6 weeks later, which we will have for you. So this is a great chance to stir up some interest in our hobby by spending a few hours of time looking good and proud of what we do. The theme of the parade is "Cutting Edge" so everyone polish your bayonet or saber and make a good showing.
Horses: The staging area is at the Inland shores clinic, approx 1/4 mile north of Lockhaven Ave where you have formed up in previous years as part of the NCA entry. We are REQUIRED to have a waste disposal (pooper scooper) in place at all times from beginning to end of the route. Horse entry is responsible for setting up and managing this. Please meet at 7 am to prepare for judging!
All: To get there take I-5 exit 260B(southbound) exit 260 (northbound) and follow the signs to Keizer. You will be on Lockhaven when you get off the exits, so you'll be driving straight to the staging areas. The parade coordinator will attempt to have 2-3 vehicles to shuttle participants back to the staging area after the parade, ( NOTE: if you can offer your vehicle contact the event coordinator) but if you can carpool within your own units that would be helpful. The disband area is at Appleblossom way across from the Town & Country lanes in Keizer for marchers. Horses are disbanding one block north on Garland Way, also across from Town & Country lanes. We will NOT BE ABLE TO put people on the float to shuttle you back. We must be in compliance with all local traffic laws after the parade and outside the parade route.
Living History Exhibit
Friday May 21 thru Sunday May 23 at the Keizer Station shopping center just off I-5 the NCWC will have a living history exhibition area between Mens Wearhouse and Round table pizza. We will have 2-3 tents and flies set up as well as a small corral with 1-2 horses and any members are welcome to stop by for as long as you want to talk with the public and do some recruiting for your units. You can come by for just an hour or stay for the whole day if you wish.
The whole Keizer Station shopping center will be turned into a large event center with a beer garden, wine and art show, carnival, and mainstage. So this is a family friendly event that will have as many as 40,000 spectators stopping by to see us. So it is a fantastic chance to let the public know about our event in the town closest to Willamette Mission. The event coordinator is securing the necessary permits with the Keizer Police Dept to allow us to do rifle and possibly cannon firing demos at specified times. Updates to follow regarding the schedule of demo times.
IMPORTANT UPDATE:
Those planning on coming out to participate in the living history exhibit on May 21, 22. 23 at Keizer Station please contact event coordinator Bob Olin at firstva@yahoo.com as soon as possible. I need to get a preliminary list of those that might be out there for my own use. The following are the times that we need to have some demos going for the public.
Friday May 21 == 1pm to dusk
Saturday May 22== 1pm to dusk
Sunday May 23== 10am to 6 pm
Don't feel you need to bring anything elaborate, just a table and a chair for yourself and your interesting display is all that's necessary. We'll have 2-3 tents and some fly space as it's available. You also don't need to be out there all the time. I've told the news media that the the exhibit will be ever changing as different people bring different things to share and show from time to time. So if you can only come out for an hour or two that's fine, if you can be there more that's even better. Feel free to just drop on by any time and talk to the crowd throughout the festival. There will be approx 30,000, yes you read it right ...... 30,000 or more ....... people at the festival over the 3 days. So I need any help I can get to talk to these folks. This is a fantastic chance to recruit for your individual units or just to talk about the hobby to a whole new unitiated crowd and promote our Willamette Mission event.
I appreciate any help and thank you all in advance. Again, please contact me at
firstva@yahoo.com and let me know if you can be there and if so, approximately what times.
Any questions, or to volunteer your help with transportation please contact Bob Olin, event coordinator at firstva@yahoo.com.
Strawberry Festival Parade
The 101st annual Lebanon Strawberry Festival parade is on Sat June 5th, in Labanon OR. The parade steps off at 11am, with judging between 8am and 10am. Staging should be complete, which means you need to be there by 10 am.
For this event we are concentrating on our NCWC Float and equestrian entries since the Portland Starlight parade (see Event 3 below) is the same date and we are asking that marchers and musicians focus on the Starlight parade.
The event coordinator is in need of at least 4-6 soldiers / civilians to march and hand out flyers along the route as well as 2-6 people to ride the float. If you are unable to make it to the Starlight parade, then by all means we want you at the Strawberry festival parade. We will not turn anyone away, but we don't want to lower our numbers of marchers in the starlight parade.
The staging area for the float and riders is at the parking lot next to US Bank, at the intersection of S Santiam Hwy and S Market st, just north of the Wal-Mart (see attached map).
The staging area for horses and riders is the lot just next to the Walgreens, across from Wal-Mart. "HINT"---When you're coming into town for the Cheadle Lake event, look for these landmarks to get familiar with them. Horse entry also needs to provide a "pooper scooper" for the entry.
There is no parking in the staging area, but there should be plenty of space at the Wal-Mart lot. Also, the event coordinator is in need of 1 extra pickup to shuttle the marchers back to the staging site.
The theme of this years parade is "Stone aged strawberries".
Any questions should be directed to Bob Olin, event coordinator at firstva@yahoo.com.
Starlight Parade
Sat June 5th at 9:00 pm.
It's time to start thinking about the Portland Starlight Parade. We are asking that ALL musicians / soldiers / civilians possible attend this yearly event. It is a great chance to promote ourselves on local television and in front of more than 50,000 live spectators. The route is approximately two miles.
Our formation position in the parade is #24, which is a great number and means less waiting time.
This year we will have buses departing from two different locations. The buses are FREE but you must RESERVE a position by contacting Diane Nosbich at 503-798-3718 or email misdi2004nos2006@yahoo.com. Space is limited and yes, we have had overcrowding issues before! In the past, we added yet another bus when there was a need for it, but we cannot know that if people do not reserve their seats. Bus #1 will meet just off the Lake Oswego-Durham Exit (Exit 290) across from the Fuddruckers parking lot. Bus #2 will meet by the Target store at Mall 205. Take the Washington St. Exit off I-205. Please meet at the transport locations by 4:30 PM, as we will depart by 5:00 PM for downtown Portland.
For those who do not choose to ride one of the buses, we will meet on the Burnside Park Blocks between NW Park & Couch. Please arrive by 6:00 PM. The parade route is two miles in length. Civilians are welcome but need wear comfortable shoes and bring lanterns. Uniform of the day for soldiers is dress (no knapsacks) with brass and leathers polished. They should bring their colors to help form a combined Color Guard.
The Event Coordinator for this parade is Diane Nosbich (503-798-3718; email misdi2004nos2006@yahoo.com).
Willamette Mission
Download the 2010 poster to help advertise our Willamette Mission event! (Also available in a smaller file.)
The Willamette Mission reenactment is scheduled for July 3rd, 4th and 5th and I hope you have it on your schedule. With the exception of the Civilian Advocate working to move their camps a little further off the battlefield, camps are all in the same locations. If you don’t know where your camp area is, contact your unit commanders. We will have DRY firewood near each battalion before set up. I am working on the public and private event schedule now, confirming presentations, the Saturday night dance and other details.
REENACTOR PARKING: This year we have hired the JROTC to help us with reenactor parking on Friday. I can’t imagine why parking is such a problem for this organization but it sure is. Here’s a friendly reminder to NOT BLOCK the driveways! The JROTC will try to help us with this simple request but they will not be there late Friday night or early Saturday morning to babysit. I have negotiated the option of having vehicles towed if they block our access into or out of reenactor parking. The cost of getting a vehicle out of State impound is ridiculous so I would like to avoid this option. I know YOU wouldn’t park in the access points, but if you see someone else doing it would you ask them very nicely to move their vehicle for me?
MODERN CAMP: Please reserve a spot by contacting the event coordinator ahead of time. Also, I am in need of a modern camp host this year. The job description is pretty easy. You would camp in modern and need to be there by late afternoon Thursday to greet other modern campers on Friday, assign them a spot and make sure they get registered and a parking pass with identification in their vehicle. The only other duty would be to call me if there is a problem in the modern camp at night.
SUTLERS: Sutlers will be allowed to bring vehicles back into the park from 6:30pm to 7pm to take valuables out of their tents. They can return in the mornings from 6:30am to 7am to return said merchandise. These times are negotiated and can not be altered. NO vehicles are allowed in the park and camp areas from 7am on Saturday through 4:15pm on Sunday, as usual. We are going to attempt to do a better job of policing the handicap parking in the cul-de-sac that leads to sutler row this year. Last year some of you had non-reenacting guests and some reenactors that parked in the paved lot overnight. It was one of two issues the Park had with us. We can not park in the loop leading to the sutler area past 6pm, and aren’t supposed to be parked there unless handicap anyway. Again, towing is an option I would rather avoid.
HORSES: The other Park issue had to do with horses. Please do not bring them to registration or ride them through the sutlery where public will be walking. Please do not ride them on the paved trails through the sutlery or near the permanent rest rooms. With the exception of the paved trail right next to the cav camps, you shouldn’t be on them at all.
The event schedule and specific set up details will be posted on the web site and in the next Bugle Call. See you on the 4th!
Scott Ingalls, event coordinator
Units with horses may set up the day prior to normal setup day.
Modern camping: Notify event coordinator, Scott Ingalls, by email so you can be assigned a spot number.
The Event Coordinator is Scott Ingalls: 866-904-6165 scott@ingallsagency.com
Fort Stevens
Download and share the poster advertisement for Fort Stevens 2010! Please be patient while the poster downloads, as it is a large file for quality purposes.
Set-up may begin at 9 am Friday, September 3.
Modern camping shall be situated in the same location this year and will be severely restricted. Relatives of reenactors will be unable to camp at the site. Check with the event coordinator if you are unsure. You must pay for and reserve a modern camping spot by sending a self addressed, stamped envelope and a check for $10 payable to FOOFS (Friends of Old Fort Stevens) to: John Frenzel 33698 Bond Rd. Lebanon, OR 97355. You may email or call him with questions: jfrenzel000@centurytel.net or 541-451-2436.
Direct questions to Event Coordinator John Frenzel, 541-451-2436
McIver
Download the poster advertisement for McIver 2010! Please be patient while the poster downloads, as it is a large file for quality purposes.
There will be an information sheet available at the registration tent. This sheet will include a schedule of events just for participants.
Parking: As usual, reenactor parking will be in Lot E with trailers, etc, near the boat ramp. RVs please park in Lot D. Modern tents go next to Lot D in the grassy area. Our handicapped members may park both cars and RVs in Lot B. Some may need to park in Lot A but only with the permission of the Event Coordinator. Do not park your cars in handicapped spaces for the public!
Traffic Pattern: During Set-Up (Friday) the flow is from Lot A toward Lot E. During Tear-Down, the flow reverses to move from Lot E to Lot A. For specific setup times you need to check with your company and/or battalion commander (or civilian advocate) to find out what time they will have your camp ready. If you absolutely need to set up on Thursday you need to check with the Event Coordinator. The traffic pattern will be strictly enforced.
All vehicles must be out of camp by 8 AM on Saturday and no vehicles may enter the camps until 4 PM Sunday.
Fire Danger: There are no extra fire restrictions at this time. (As always, fires must be attended at all times, however!)
Direct questions to Event Coordinator Steve Betschart, 503-623-2102.
Albany Veteran's Day Parade: See the Parade Info Page.